Executive Assistant for Boutique Japan
Quick Apply Part-time 5 hours ago Full Job Description Note:
Read all the details closely before applying.
Due to the large number of applications, we may only reply to candidates advancing to the next phase of the application process.
We humbly request that you please resist the temptation to follow up with us.
Boutique Japan is an award-winning travel company that specializes in crafting bespoke journeys for savvy travelers from around the world.
We are in search of an experienced Executive Assistant who can support the Founder with various administrative tasks on a part-time basis.
This is a remote, part-time role of 20 hours per week (Monday to Friday) for an experienced candidate based in San Diego.
If you are painfully detail-oriented, have impeccable written and verbal communication skills, and love client-centric work, we want to hear from you! Essential Responsibilities Carefully manage active business calendar Coordinate, schedule, and attend meetings, primarily via telephone and video Promptly answer calls from existing and prospective clients, along with vendors and other callers, in an extraordinarily professional and helpful manner Take thorough, complete notes during calls and meetings, and proactively handle follow-up tasks Thoughtfully and efficiently correspond via email with a variety of business contacts Review and process a wide range of administrative paperwork with an obsessive attention to detail and zeal for closing loops Complete a range of data entry tasks, from the mundane to the highly complex Process receipts for bookkeeping team Make updates to our internal databases Desired Skills and Expertise High-level administrative experience overseeing confidential, complex, and critical issues with experience in supporting executive team members Impeccable attention to detail Excellent all-around business communication skills Thrive with a busy, multi-faceted and dynamic schedule with a high sense of urgency Proactive communicator and a self-starter Poised under pressure The ability to focus single-mindedly on your task at hand, while simultaneously managing numerous projects (and the calm perspective to prioritize wisely) Kind, thoughtful, and finds great fulfillment in helping others Able to flex with the needs of the team and wear many hats The humility and honesty to admit when you don't know something, combined with the resourcefulness to help you find solutions to challenging questions and requests Qualifications The ideal candidate will have 3-5 years of experience supporting an executive team member Upbeat, friendly and client-centric! Excellent written and verbal business communication skills Resourceful and comfortable working independently with minimal guidance Familiarity and ease with a wide range of software and apps Superior organizational skills, integrous, with great follow-through ability Meticulous attention to detail Job Type:
Part-time Pay:
$27.
00 - $34.
00 per hour
Benefits:
401(k) 401(k) matching Paid time off Schedule:
Monday to Friday Application Question(s):
Are you based in San Diego? Education:
High school or equivalent (Required) Work Location:
Remote Quick Apply.
Estimated Salary: $20 to $28 per hour based on qualifications.
Read all the details closely before applying.
Due to the large number of applications, we may only reply to candidates advancing to the next phase of the application process.
We humbly request that you please resist the temptation to follow up with us.
Boutique Japan is an award-winning travel company that specializes in crafting bespoke journeys for savvy travelers from around the world.
We are in search of an experienced Executive Assistant who can support the Founder with various administrative tasks on a part-time basis.
This is a remote, part-time role of 20 hours per week (Monday to Friday) for an experienced candidate based in San Diego.
If you are painfully detail-oriented, have impeccable written and verbal communication skills, and love client-centric work, we want to hear from you! Essential Responsibilities Carefully manage active business calendar Coordinate, schedule, and attend meetings, primarily via telephone and video Promptly answer calls from existing and prospective clients, along with vendors and other callers, in an extraordinarily professional and helpful manner Take thorough, complete notes during calls and meetings, and proactively handle follow-up tasks Thoughtfully and efficiently correspond via email with a variety of business contacts Review and process a wide range of administrative paperwork with an obsessive attention to detail and zeal for closing loops Complete a range of data entry tasks, from the mundane to the highly complex Process receipts for bookkeeping team Make updates to our internal databases Desired Skills and Expertise High-level administrative experience overseeing confidential, complex, and critical issues with experience in supporting executive team members Impeccable attention to detail Excellent all-around business communication skills Thrive with a busy, multi-faceted and dynamic schedule with a high sense of urgency Proactive communicator and a self-starter Poised under pressure The ability to focus single-mindedly on your task at hand, while simultaneously managing numerous projects (and the calm perspective to prioritize wisely) Kind, thoughtful, and finds great fulfillment in helping others Able to flex with the needs of the team and wear many hats The humility and honesty to admit when you don't know something, combined with the resourcefulness to help you find solutions to challenging questions and requests Qualifications The ideal candidate will have 3-5 years of experience supporting an executive team member Upbeat, friendly and client-centric! Excellent written and verbal business communication skills Resourceful and comfortable working independently with minimal guidance Familiarity and ease with a wide range of software and apps Superior organizational skills, integrous, with great follow-through ability Meticulous attention to detail Job Type:
Part-time Pay:
$27.
00 - $34.
00 per hour
Benefits:
401(k) 401(k) matching Paid time off Schedule:
Monday to Friday Application Question(s):
Are you based in San Diego? Education:
High school or equivalent (Required) Work Location:
Remote Quick Apply.
Estimated Salary: $20 to $28 per hour based on qualifications.
|
|
 | |
