Office Assistant - Library/Media Services- Mollison Complex Job# CP24-010890
About the EmployerThe Grossmont Union High School District is dedicated to providing a safe and collaborative learning environment which supports academic achievement and social development for all students.
The Grossmont District operates on the premises that success for every student is dependant upon all groups in the organization including teachers, administrators, parents, staff, students, and the community working together to support all students in their development of life-long learners, thinkers, and successful contributors of the community.
Job InformationDate Posted:
7/20/2023 Application Deadline:
8/2/2023 11:
55 PM Pacific Employment Type:
Full Time Length of Work Year:
8 hours per day, Monday - Friday, 12 months Salary:
$3,602.
57 to $3,963.
50 per month.
Also includes paid holidays, paid vacations and great benefits (medical, dental, vision, life and flex-pay).
Number Openings:
(At time of posting) 1 Contact:
Denise Smith Email:
email protected Phone:
619-644-8034 Location/Site:
Mollison Complex - Library Media Center Job#:
CP24-010890 Department:
College and Career Readiness Job SummaryJob SummaryThe job of Office Assistant is done for the purpose/s of supporting assigned school site administrators by providing general clerical support, information and/or direction and responding to inquiries from parents, students and staff.
Incumbents in this classification provide students, staff and the public with information through the performance a wide variety of clerical services which directly supports learning.
Job Description / Essential Elements:
Print Purpose Statement:
The job of Office Assistant is done for the purpose/s of supporting assigned school site administrators by providing general clerical support, information and/or direction and responding to inquiries from parents, students and staff.
Incumbents in this classification provide students, staff and the public with information through the performance a wide variety of clerical services which directly supports learning.
JOB DESCRIPTIONThis job reports to Assigned AdministratorOFFICE ASSISTANT Grossmont Union High School District Essential Functions oAnswers multiline telephone systems for the purpose of screening calls, transferring calls, responding to inquiries and/or taking messages.
oCollects fees as assigned for the purpose of ensuring the accuracy and timely completion of transactions.
oCompiles data from a variety of sources (e.
g.
graduation lists, budget data, inventories, transcripts, statistical information, etc.
) for the purpose of complying with financial, legal and/or administrative requirements.
oCoordinates a variety of activities (e.
g.
facility use, appointments,master calendar, sports calendar, field trips, college tours, special events/activities, duplicating services, STG and work experience events, registrations, registration materials, etc.
) for the purpose of disseminating information to appropriate parties.
oEvaluates situations and inquiries involving other staff, students, parents, the public, police, probation department, etc.
for the purpose of providing information and/or directing to appropriate personnel for resolution.
oGreets public, parents, students, vendors, etc.
as may be required for the purpose of ensuring sign in, issuing visitors badges, responding to their inquiries and/or directing them to appropriate personnel.
oMaintains a variety of files, documents and student records (e.
g.
daily attendance information, monthly attendance reports, lunch program applications, job costing, postage use, equipment repair logs, inventories, requisitions, calendars, sign in sheets, disciplinary information, absence log, etc.
) for the purpose of documenting and/or providing reliable information.
oMaintains and monitors textbook inventory as assigned (e.
g.
orders, stores, issues supplies and materials, etc.
) for the purpose of documenting and/or providing reliable information.
oMaintains inventory of office supplies (e.
g.
ordering, stocking, distributing, etc.
) for the purpose of ensuring the availability of items as needed.
oMaintains work area, equipment and/or supplies for the purpose of ensuring availability of materials as needed and promoting a safe and efficient work environment.
oObtains quotations from vendors as assigned for the purpose of ensuring cost effective purchases are made for District staff.
oOversees student workers as assigned for the purpose of providing guidance and training with their work function and/or ensuring safety practices are followed.
oPerforms record keeping and clerical functions (e.
g.
copying, faxing, updating databases, generating reports, preparing mailings, filing, etc.
) for the purpose of supporting assigned administrator and/or site personnel.
oPrepares written materials (e.
g.
forms, reports, memos, letters, work orders, bulletins, class schedules, billings, quotes, budgets, requisitions, inventories, lists, diplomas, certificates, etc.
) for the purpose of documenting activities, providing written reference and/or conveying information.
Job Description:
Office Printed 3/8/2006 Page 1 oProcesses documents and materials (e.
g.
work permits, letters, memoranda, reports, school bulletins, handbooks, questionnaires, requisitions, contracts, purchase orders, testing materials, mail, fees, fines, homework requests, enrollments, receipts, lunch program applications, work orders, registrations, grades, duplicated materials, etc.
) for the purpose of ensuring accuracy and conformance to established procedures prior to disseminating information to appropriate parties.
oReconciles account balances as assigned (e.
g.
revolving fund, ASB, scholarship account, vending machines, etc.
) for the purpose of maintaining accurate balances and complying with accounting practices.
oResponds to inquiries of students, staff, other educational institutions, correctional institutions and/or the public for the purpose of providing information and/or direction as requested.
oSupports assigned administrative personnel for the purpose of assisting them in the completion of their administrative functions.
Other Functions oAssists other personnel as may be required for the purpose of ensuring an efficient and effective work environment.
oConducts inventories as assigned for the purpose of verifying materials and equipment and/or identifying losses.
Job Requirements:
Minimum QualificationsSkills, Knowledge and AbilitiesSKILLS are required to perform multiple, non-technical tasks with a potential need to upgrade skills in order to meet changing job conditions.
Specific skills required to satisfactorily perform the functions of the job include:
administering first aid; operating standard office equipment including utilizing pertinent software applications; preparing and maintaining accurate records; and professional telephone etiquette.
KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and understand complex, multi-step written and oral instructions.
Specific knowledge required to satisfactorily perform the functions of the job includes:
business telephone etiquette; modern office equipment; concepts of grammar and punctuation; data entry; keyboarding; basic security precautions; and pertinent codes, policies, regulations and/or laws.
ABILITY is required to schedule activities and/or meetings; gather, collate, and/or classify data; and use basic, job-related equipment.
Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined and similar processes; and operate equipment using defined methods.
Ability is also required to work with a diversity of individuals and/or groups; work with a variety of data; and utilize specific, job-related equipment.
In working with others, problem solving is required to identify issues and create action plans.
Problem solving with data may require independent interpretation; and problem solving with equipment is limited to moderate.
Specific abilities required to satisfactorily perform the functions of the job include:
adapting to changing priorities; communicating with diverse groups; establishing effective working relationships; meeting deadlines and schedules; working with constant interruptions; and working variable shifts as assigned.
ResponsibilityResponsibilities include:
working under limited supervision following standardized practices and/or methods; providing information and/or advising others; and operating within a defined budget.
Utilization of some resources from other work units may be required to perform the job's functions.
There is a continual opportunity to have some impact on the Organization's services.
Working EnvironmentThe usual and customary methods of performing the job's functions require the following physical demands:
occasional lifting, carrying, pushing, and/or pulling; and significant fine finger dexterity.
Generally the job requires 80% sitting, 10% walking, and 10% standing.
The job is performed under a generally hazard free environment.
Experience Education Job related experience is required.
High School diploma or equivalent.
Job Description:
Office Printed 3/8/2006 Page 2 Required TestingContinuing Educ.
/ TrainingCertificates & LicensesClearancesFLSA Status Non Exempt Approval Date 11/10/2005 Salary Grade Unit II 37
Job Description:
Office Printed 3/8/2006 Page 3 Criminal Justice Fingerprint/Background Clearance TB Clearance Current Typing Certificate at an acceptable rate of speed.
Valid Driver's License & Evidence of Insurability as assigned None Specified As required for positionRequirements / QualificationsRequirements / Qualifications Letter of Introduction Letter(s) of Recommendation (3 within the last 12 months.
) Resume (Attach a current copy.
) Typing Certificate Letter of Introduction Letter(s) of Recommendation (3 within the last 12 months.
) Resume (Attach a current copy.
) Typing Certificate Comments and Other InformationTyping Certificate locations:
SCAIR Inc.
239 E Main St, El Cajon (619) 328-0676 Foothills Adult School 1550 Melody Ln, El Cajon (619) 588-3500 Chula Vista Adult 1034 4th Ave, Chula Vista (619) 796-7000 Escondido Adult School 220 W Crest St, Escondido (760) 737-8040 Poway Adult School 13626 Twin Peaks Rd, Poway (858) 668-4024 If you are in a current clerical position with Grossmont Union High School District, a typing certificate is not required.
are not required to resubmit a typing certificate.
Recommended Skills Adaptability Audio Equipments Calculations Communication Consulting Criminal Justice Estimated Salary: $20 to $28 per hour based on qualifications.
The Grossmont District operates on the premises that success for every student is dependant upon all groups in the organization including teachers, administrators, parents, staff, students, and the community working together to support all students in their development of life-long learners, thinkers, and successful contributors of the community.
Job InformationDate Posted:
7/20/2023 Application Deadline:
8/2/2023 11:
55 PM Pacific Employment Type:
Full Time Length of Work Year:
8 hours per day, Monday - Friday, 12 months Salary:
$3,602.
57 to $3,963.
50 per month.
Also includes paid holidays, paid vacations and great benefits (medical, dental, vision, life and flex-pay).
Number Openings:
(At time of posting) 1 Contact:
Denise Smith Email:
email protected Phone:
619-644-8034 Location/Site:
Mollison Complex - Library Media Center Job#:
CP24-010890 Department:
College and Career Readiness Job SummaryJob SummaryThe job of Office Assistant is done for the purpose/s of supporting assigned school site administrators by providing general clerical support, information and/or direction and responding to inquiries from parents, students and staff.
Incumbents in this classification provide students, staff and the public with information through the performance a wide variety of clerical services which directly supports learning.
Job Description / Essential Elements:
Print Purpose Statement:
The job of Office Assistant is done for the purpose/s of supporting assigned school site administrators by providing general clerical support, information and/or direction and responding to inquiries from parents, students and staff.
Incumbents in this classification provide students, staff and the public with information through the performance a wide variety of clerical services which directly supports learning.
JOB DESCRIPTIONThis job reports to Assigned AdministratorOFFICE ASSISTANT Grossmont Union High School District Essential Functions oAnswers multiline telephone systems for the purpose of screening calls, transferring calls, responding to inquiries and/or taking messages.
oCollects fees as assigned for the purpose of ensuring the accuracy and timely completion of transactions.
oCompiles data from a variety of sources (e.
g.
graduation lists, budget data, inventories, transcripts, statistical information, etc.
) for the purpose of complying with financial, legal and/or administrative requirements.
oCoordinates a variety of activities (e.
g.
facility use, appointments,master calendar, sports calendar, field trips, college tours, special events/activities, duplicating services, STG and work experience events, registrations, registration materials, etc.
) for the purpose of disseminating information to appropriate parties.
oEvaluates situations and inquiries involving other staff, students, parents, the public, police, probation department, etc.
for the purpose of providing information and/or directing to appropriate personnel for resolution.
oGreets public, parents, students, vendors, etc.
as may be required for the purpose of ensuring sign in, issuing visitors badges, responding to their inquiries and/or directing them to appropriate personnel.
oMaintains a variety of files, documents and student records (e.
g.
daily attendance information, monthly attendance reports, lunch program applications, job costing, postage use, equipment repair logs, inventories, requisitions, calendars, sign in sheets, disciplinary information, absence log, etc.
) for the purpose of documenting and/or providing reliable information.
oMaintains and monitors textbook inventory as assigned (e.
g.
orders, stores, issues supplies and materials, etc.
) for the purpose of documenting and/or providing reliable information.
oMaintains inventory of office supplies (e.
g.
ordering, stocking, distributing, etc.
) for the purpose of ensuring the availability of items as needed.
oMaintains work area, equipment and/or supplies for the purpose of ensuring availability of materials as needed and promoting a safe and efficient work environment.
oObtains quotations from vendors as assigned for the purpose of ensuring cost effective purchases are made for District staff.
oOversees student workers as assigned for the purpose of providing guidance and training with their work function and/or ensuring safety practices are followed.
oPerforms record keeping and clerical functions (e.
g.
copying, faxing, updating databases, generating reports, preparing mailings, filing, etc.
) for the purpose of supporting assigned administrator and/or site personnel.
oPrepares written materials (e.
g.
forms, reports, memos, letters, work orders, bulletins, class schedules, billings, quotes, budgets, requisitions, inventories, lists, diplomas, certificates, etc.
) for the purpose of documenting activities, providing written reference and/or conveying information.
Job Description:
Office Printed 3/8/2006 Page 1 oProcesses documents and materials (e.
g.
work permits, letters, memoranda, reports, school bulletins, handbooks, questionnaires, requisitions, contracts, purchase orders, testing materials, mail, fees, fines, homework requests, enrollments, receipts, lunch program applications, work orders, registrations, grades, duplicated materials, etc.
) for the purpose of ensuring accuracy and conformance to established procedures prior to disseminating information to appropriate parties.
oReconciles account balances as assigned (e.
g.
revolving fund, ASB, scholarship account, vending machines, etc.
) for the purpose of maintaining accurate balances and complying with accounting practices.
oResponds to inquiries of students, staff, other educational institutions, correctional institutions and/or the public for the purpose of providing information and/or direction as requested.
oSupports assigned administrative personnel for the purpose of assisting them in the completion of their administrative functions.
Other Functions oAssists other personnel as may be required for the purpose of ensuring an efficient and effective work environment.
oConducts inventories as assigned for the purpose of verifying materials and equipment and/or identifying losses.
Job Requirements:
Minimum QualificationsSkills, Knowledge and AbilitiesSKILLS are required to perform multiple, non-technical tasks with a potential need to upgrade skills in order to meet changing job conditions.
Specific skills required to satisfactorily perform the functions of the job include:
administering first aid; operating standard office equipment including utilizing pertinent software applications; preparing and maintaining accurate records; and professional telephone etiquette.
KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and understand complex, multi-step written and oral instructions.
Specific knowledge required to satisfactorily perform the functions of the job includes:
business telephone etiquette; modern office equipment; concepts of grammar and punctuation; data entry; keyboarding; basic security precautions; and pertinent codes, policies, regulations and/or laws.
ABILITY is required to schedule activities and/or meetings; gather, collate, and/or classify data; and use basic, job-related equipment.
Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined and similar processes; and operate equipment using defined methods.
Ability is also required to work with a diversity of individuals and/or groups; work with a variety of data; and utilize specific, job-related equipment.
In working with others, problem solving is required to identify issues and create action plans.
Problem solving with data may require independent interpretation; and problem solving with equipment is limited to moderate.
Specific abilities required to satisfactorily perform the functions of the job include:
adapting to changing priorities; communicating with diverse groups; establishing effective working relationships; meeting deadlines and schedules; working with constant interruptions; and working variable shifts as assigned.
ResponsibilityResponsibilities include:
working under limited supervision following standardized practices and/or methods; providing information and/or advising others; and operating within a defined budget.
Utilization of some resources from other work units may be required to perform the job's functions.
There is a continual opportunity to have some impact on the Organization's services.
Working EnvironmentThe usual and customary methods of performing the job's functions require the following physical demands:
occasional lifting, carrying, pushing, and/or pulling; and significant fine finger dexterity.
Generally the job requires 80% sitting, 10% walking, and 10% standing.
The job is performed under a generally hazard free environment.
Experience Education Job related experience is required.
High School diploma or equivalent.
Job Description:
Office Printed 3/8/2006 Page 2 Required TestingContinuing Educ.
/ TrainingCertificates & LicensesClearancesFLSA Status Non Exempt Approval Date 11/10/2005 Salary Grade Unit II 37
Job Description:
Office Printed 3/8/2006 Page 3 Criminal Justice Fingerprint/Background Clearance TB Clearance Current Typing Certificate at an acceptable rate of speed.
Valid Driver's License & Evidence of Insurability as assigned None Specified As required for positionRequirements / QualificationsRequirements / Qualifications Letter of Introduction Letter(s) of Recommendation (3 within the last 12 months.
) Resume (Attach a current copy.
) Typing Certificate Letter of Introduction Letter(s) of Recommendation (3 within the last 12 months.
) Resume (Attach a current copy.
) Typing Certificate Comments and Other InformationTyping Certificate locations:
SCAIR Inc.
239 E Main St, El Cajon (619) 328-0676 Foothills Adult School 1550 Melody Ln, El Cajon (619) 588-3500 Chula Vista Adult 1034 4th Ave, Chula Vista (619) 796-7000 Escondido Adult School 220 W Crest St, Escondido (760) 737-8040 Poway Adult School 13626 Twin Peaks Rd, Poway (858) 668-4024 If you are in a current clerical position with Grossmont Union High School District, a typing certificate is not required.
are not required to resubmit a typing certificate.
Recommended Skills Adaptability Audio Equipments Calculations Communication Consulting Criminal Justice Estimated Salary: $20 to $28 per hour based on qualifications.
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